AI finance managerMargin and cash, checked every day.
It answers for gross margin. It looks at costs, margin and cash, and writes what it finds in a note for the owner. It does not post entries, make payments or change prices.
- Answers for
Gross margin
- Guardrails
Sales with a known cost
- Starts as
L1 · Advises
Its daily review.
It runs these checks daily, through the whole month.
Reads costs and margin
Store by store, it looks at margin, cost of goods and operating costs that are growing faster than sales.
Runs the checks you switched on
It lists supplier invoices coming due. If your organisation has switched them on, it also checks the books for duplicate invoices, VAT rates and gaps between the till and the books.
Writes a note
It writes a note for the owner and COO. If the cause belongs to another role, it passes it on: a supplier price to the AI supply employee, discounts to the AI marketer.
How it gets more authority.
L0
Observes
Works in the background and shows nothing yet.
L1
Advises
Proposes and gives its reasons. A person decides and acts.
L2
Prepares
Prepares a draft, such as an order, a promo plan or a store task. A person approves it and enters it.
L3
Executes after confirmation
After one confirmation from a person, the document goes into your ERP.
Opens after 4 weeks of drafts with few corrections and a passed exam on a retail simulator. Needs e:corg 2.0 as your ERP.
L4
Executes within limits
Works inside a budget and rules you set. Anything outside them comes back to you.
Needs the same exam and a budget you set.
Levels are set for each type of action, so one employee can prepare store orders while it only advises on vendor orders. Only the owner or COO raises a level, one step at a time. After three guardrail breaches in a row the level drops by one automatically, and stale data puts an employee back to advising.
What ends up in its notes.
Its highest level is a note for the owner. There is no executing level for finance.
Cost reviews
Operating costs growing faster than sales.
Advises, then prepares a note.
Margin reviews
Margin and cost of goods, with the cause handed to supply or marketing.
Advises, then prepares a note.
Cash
Supplier invoices coming due, overdue receivables and a cash balance below zero.
Advises, then prepares a note.
Checks on the books
Duplicate invoices, VAT, the till against the books.
Switched on per organisation. It never posts an entry.
What it does not touch.
None of this changes as its level goes up.
It does not post entries to your books.
What it finds goes into a note.
It does not make payments, including supplier invoices that are due.
It does not change prices.
If a price looks wrong, it says so in the note.
Questions about AI employees
It needs to read it, and it changes nothing there. Its findings reach the owner and COO as a note.
A margin figure is only as reliable as the costs behind it. So next to gross margin it tracks the share of sales that have a known cost.
No. It checks daily and writes notes. Your accountant still keeps the books.
Ready to see
the euros it found?
The walkthrough is built around the POS and accounting you already run. Leave your details and pick a time.